Finance Manager

İşin təsviri

The Social Services Initiative invites qualified individuals to apply for the following position.

Position Title: Finance Manager
Type of contract:  Fixed-term/Regular
Duration: 3-5 years
Location: Baku, Azerbaijan
Reporting to: Executive Director
Closely Associated with: Board of Directors
Supervises:  HR Coordinator, Office Assistant, Logistics Officer/Drivers, Cashier.

Background
SSI is a legally registered non-commercial organization based in Baku, Azerbaijan. Its mission is to ensure that people with disabilities can live in the community as equal citizens. SSI seeks to achieve this goal by actively engaging with relevant reform processes in the country, and by partnering with key stakeholders such as international and local non-governmental organizations, service providers and the government.

Scope of Work: The Finance Manager is responsible for preparing, organizing, managing and planning the organization’s finance and finance related activities, human resources functions and office administration.  S/he reports directly to the Executive Director and has reporting requirements to the Board of Directors for the purpose of ensuring effective and efficient stewardship of resources and systems.  The Finance Manager ensures adherence and compliance with policies, procedures and internal controls, and helps to achieve organizational goals in collaboration with the Executive Director and all other staff. S/he has overall office administration, HR and fiscal responsibility for all organizational and programmatic matters. S/He has overall responsibilities in absence of the Executive Director and is an active member of the SSI’s Senior Management Team.

RESPONSIBILITIES:
Oversight of Accounting and Financial Management (70%)
• Developing and maintaining the appropriate financial policies, processes, tools;
• Managing the development, documentation, implementation, and monitoring of internal control processes to ensure internal controls are in compliance with organizational finance policies;
• Revising financial processes, tools and manuals based on feedback and program evaluation;
• Overseeing the day-to-day accounting activities of the organization, including preparation and posting of all information into the accounting system;
• Overseeing management of the petty cash.  Ensuring that appropriate authorization and documentation is obtained for all expenditures prior to processing. Maintaining cash balances;
• Ensuring preparation of payroll in line with local labor law.
• Managing the disbursement process at the organization. Ensuring that appropriate authorization and documentation is obtained for all expenditures prior to processing
• Managing the ongoing development of the organization’s cash flow plans and monitoring the actual cash flow, in collaboration with the Executive Director and Board Treasurer;
• Preparing grant transfer requests to meet the cash needs of the organization and to disburse the funds as appropriate ensuring that all designated donations are distributed to the intended activity;
• Coordinating the organization’s accounting and reporting compliance requirements for all funds transferred to the organization;
• Pursuing invoicing and payment problems with business partners and ensuring compliance with contracts. This includes payment of taxes, funds for health, unemployment, and others due to the government;
• Allocating all raised funds in a responsible, fair and transparent manner;
• Preparing the Statutory Accounts as per national law, and all financial reports as per requirements;
• Assisting with year-end audit including providing all necessary documents, and establishing a good relationship with external auditors
• Analyzing, commenting and follow-up on internal and external audit reports of the organization;

Financial management
• Providing supervision of finance staff (cashier), contractors, and financial consultants and training staff on financial and administration policies and procedures;
• Monitoring actual figures against budget and analyzing deviations;
• Participating as a member of the program planning team including the assessment process. Based on the assessment results and donors requirements:
o develop appropriate financial management plans; and / or
o oversee all aspects of development of financial instruments targeted at achieving the organization’s mission;
• Preparing the budget, and providing timely financial reporting;
• Providing overview and support to project managers on the preparation of their budgets and financial reports;
• Reviewing, analyzing and consolidating the organization’s quarterly financial reports and budgets;
• Coordinating with other staff members and donors to assure timely and accurate financial and statistical reporting;
• Ensuring staff and board members sign and comply with any required legal documents;

Management of Asset Portfolio
• Overseeing the management and tracking of assets both in record and physical inventory;
• Exploring and implementing cost reduction opportunities based on reviews and analysis;

Human Resources (20%)
• Supervising HR Coordinator in the implementation of organization’s HR policy;
• Working with the HR Coordinator to develop and maintain necessary internal policies dealing with all matters of human resources management;
• Ensuring full compliance of internal HR processes with the national labor law and other necessary regulations.

• Office Administration (10%)
• Supervising Office Assistant and Logistics Coordinator in achieving functional office space;
• Supervising drivers to ensure that program and administrative local transportation needs are met;
• Developing and maintaining necessary logs/forms/policies in distributing and using office resources, vehicles and inventory.

QUALIFICATIONS:
• Masters degree in accounting, business administration, economics, finance or related field;
• Good knowledge of GAAP, IFRS and related local statutory regulations; 
• Direct experience in project and/or grant accounting;
• Supervisory experience;
• At least 5 years in accounting and/or financial consulting;
• Advanced skills in the use of spreadsheets, word-processing programs and the Internet;
• Working knowledge of accounting software;
• Cross cultural management skills;
• Azerbaijani language at mother tongue level;
• Advanced English (written and spoken) with ability to do professional correspondence, negotiate, and present in English;
• Ability to travel within the country as needed.

How to apply: Interested parties should send their Resume and Letter of Intention to [email protected]. The deadline for the applications is March 17, 2012. Only short-listed candidates will be called for an interview. SSI is an equal opportunity employer.

Social Services Initiative tərəfindən digər vakansiyalar

• Executive Director