Events Coordinator – Project Management

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SDesign company is looking for strong candidate to join our team

Position: Events Coordinator – Project Management

As an Event Coordinator, you may work on the following objectives as you grow into a Project Manager position:

• Thoughtfully developing and executing detailed logistics plans aligned to event outcomes.
• Establishing event procedures and reusable systems for event management and execution.
• Growing your project management skill set such that you are able to contribute as a Project Manager, maximizing the outcomes of projects across the team.
• Contributing to a team culture centered around transparency, accountability, and personal growth, and one that relies on high-quality process to achieve results.

Responsibilities

Event Coordination:
• Overall planning + executing events
• Keep track of all event timelines, growing in your ability to manage complex projects
• Develop and execute detailed event plans, working in partnership with event designers to meet event outcomes
• Delegate work to subordinates based on individual strengths and value alignment

Optimize Overall Processes
• Establish standardized event procedures and reusable resources in order to minimize one-time contributions and prepare for larger project management tasks
• Create a workflow for meetings/syncs with people and teams across all planned projects, developing your skill in facilitating purposeful collaboration to meet outcomes

Specific Event Planning + Execution
• Plan logistics for each event keeping in mind the “customer” and the event outcomes/goals
• Coordinate with teammates, designers and company management during event planning
• Manage event set up, tear down and follow-ups
• Track key event metrics and identify ways to improve for future events

Optimize Event-Specific Processes
• Collaborate with each team to set a tone aligned to event outcomes/goals
• Propose venues aligned to event outcomes/goals

As you grow from event coordination to project management, you will take on larger budgets and more complex projects. You will also have greater responsibility for maximizing event outcomes through effective planning, communication, schedule management, goal setting and contingency planning.

Qualifications

• Completed University Degree
• Wedding and corporate event management Industry experience successfully planning and running small- and large-scale events with overlapping timelines Desire and ability to learn project management systems and skills is a plus
• Language skills: Azerbaijani, Russian, English
• Computer literacy is must ( Word, Excel, PPT)

Characteristics
• Strong organizational skills including an ability to multitask and prioritize time
• Willing to roll up sleeves and do what needs to be done e.g. will stack chairs and will get others to help
• Able to manage a team to reach outcomes
• Self-starter who could thrive in an ambiguous but collaborative work environment
• Solid internal and client-facing communication capabilities
• Team player who earnestly gives and receives feedback
• Committed to learning about and developing efficient and replicable systems and solutions
• Operates with a customer service orientation
• Willingness and ability to learn from mistakes and apply lessons learned

Interested candidates are required to submit their CV’s to [email protected]
Only short list of candidates will be contacted.

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