Reception

İşin təsviri

Reception

KEY OBJECTIVES

• To provide a professional frontline reception service to all tenants and prospective.
• To carry out all administrative and customer service duties required by the Business Centre Supervisor in the daily management and operation of the Fairfield Enterprise Centre and Mablethorpe Business Centre.
 
DUTIES AND RESPONSIBILITIES

• To provide a first point of contact for tenants and users of the Business Centre’s facilities - ensuring that all on site visitors are recorded and issued with appropriate health and safety advice while on site
• To operate the telephone switchboard, ensuring that calls are handled quickly and efficiently, dealt with at the initial point of contact if possible, or quickly referred to another officer if appropriate
• To provide a call handling, mail sorting and reception service for tenants and Centre users
• To raise purchase orders and invoices as required by the Business Centre Supervisor
• To provide administrative support to tenants and users as requested, in accordance with a published portfolio of support services
• To deal with all enquiries relating to the booking of meeting rooms – including the preparation, set up and cleaning up following each appointment.
• To ensure all filing systems are kept up to date with all accurate and relevant information in accordance with relevant legislation, corporate policies and documented Business Centre procedures.
• To support the promotion of the Business Centres to a wide range of potential users, in accordance with agreed marketing plans. Provide prospective users of the Centre with a tour of the facilities and clear explanation of all support services available.
• To maintain and update all relevant literature and procedures for resident tenants and other prospective users, including updating business centre and corporate websites with all relevant information.
• To ensure the provision of a safe working environment for all staff, users and visitors to the Business Centres, in accordance with relevant legislation and advice from qualified health and safety professionals.
 
Salary: 350-400 AZN.
 
Candidates are requested to send their Application Forms/CVs to [email protected].

Please indicate the name of the position (Reception) you are applying for in the subject line of the email. Otherwise the candidacy will not be considered in the review process of the applications collected.

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