Office Manager

İşin təsviri

Office Manager

Experience

Minimum of 2 years work experience as Office Manager
Experience working with a culturally diverse workforce
Experience of managing a team (10+) or multi teams
Experience in working in a resort style operation

Skills

Intermediate level - Microsoft Office applications
High level of written and verbal business English, Russian and Azeri
Effective service recovery skills with a passion for customer care
High level of social and interpersonal skills
Highly developed organizational skills
Calm under pressure

SCOPE
 
1. Maintain office services

2.      
  Assign and monitor clerical and secretarial functions
  Organize office operations and procedures
  Control correspondences
  Review and approve supply requisitions
  Liaise with other agencies, organizations and groups
  Update organizational memberships
  Maintain office equipment
 
3. Management of Administrative Policies & Procedures
 
  Working closely with HR, Procurement manager, Global travel team and Finance controller to make sure all operations is being made according to company policy
  Making sure that company (corporate, regional and local)  policies & procedures are well communicated to Azerbaijan employees, and verify/continuous follow up if they are fully respected by each employee
  Better understanding of policies to be able to apply corporate and legal standards and/or policies/ to be able to clearly communicate them to the new
 
4. Maintain office records

5.      
  Design filing systems
  Ensure filing systems are maintained and up to date
  Define procedures for record retention
  Ensure protection and security of files and records
  Ensure effective transfer o files and records
  Transfer and dispose records according to retention schedules and policies
  Ensure personnel files are up to date and secure
 
6. HR and GM Assistance
 
  Supporting HR on new hires procedures, leaver's check list  and GM with business request
 
7. Administration  and Contracting
 
  Regular check of the office facilities, cafeteria, equipment
  First contact point for suppliers
 
8. Maintain office efficiency
 
  Plan and implement office systems, layout and equipment/supplies procurement
  Maintain and replenish inventory
  Check stock to determine inventory levels
  Anticipate needed supplies
  Verify receipt of supply 
 
E-mail: [email protected]

Caspian Accounting & Consulting Services tərəfindən digər vakansiyalar

• Chief Accountant
• HR mütəxəssisi
• Accountant