Project Coordinator

İşin təsviri

Job Title:  Project Coordinator

Reports To:  Project Manager

Summary

This position reports directly to the designated Project Managers on a day-to-day basis and administratively to the Projects Group Manager. Provides administrative assistance to Projects Group Manager, Engineering Manager and Administrator with all functions associated with the organizational support of various Baku projects as directed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide Document Control backup.
• Completes Monthly Invoicing
• Update operations procedures and register for project operations.
• Coordinate project scheduling.
• Distribution of monthly reports, presentations, procedures, proposals and general documentation requirements.
• Confers with project staff to outline work plan and to assign duties, responsibilities, and scope of authority.
• Assist in the development and the maintenance of all OPG forms, work instructions and processes
• Assist in the development & maintenance of the “OPG Data Management System”. 
• Set-up project / job numbers and distribute information to other groups within OII as required.
• Consult with vendors to resolve financial issues.
• Organize and maintain OPG financial files / UDC files; files vendor invoices and purchase orders.
• Organize and get approvals for timesheets.
• Set-up project numbers in Database
• Maintain close-out of purchase orders.
• Provide back-up administrative assistance for OPG.
• Coordinates 3rd party vendors and subcontractors.
• Maintains file structure and project files and project documents including but not limited to:
• Pre-mob activity schedule, project schedule, installation manual, project overview, personnel and equipment schedule, Org chart, Compilation of Post-Job Data Book.
• Reviews status reports prepared by project personnel and modify schedules or plans as required.
• Coordinates project activities with activities of government regulatory or other governmental agencies.
• Responsible for identifying and submitting deliverables for completion of project.

Supervisory Responsibilities

This position has no supervisory responsibilities

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

College Degree in Engineering or Finance.  Five years in project support and coordination preferred.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports business correspondence and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

Proficient in Microsoft software-Word, Excel, Project, good organizational skills.  Working knowledge of document control (on the job training).

Pls note that candidates can apply only via company website www.oceaneering.com

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