Office Administrator

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Job title: Office Administrator

Employer: Hi-Force Caspian 
 
Duties and responsibilities
 
• Provide support to the sales team in attaining targets. 
• Maintain good customer relationships by acting as an extension of the field sales force.
• To handle and respond efficiently to any email or telephone sales enquiries received by the office. 
• Prepare and follow up on any sales quotations made for clients.
• Liaise between other departments i.e. Operations department and the client to provide the service most suitable to the client’s needs. 
• Maintain an efficient file system for quotations. 
• Ensure effective filing and administrative system to support the sales team, keep notes on pending quotations and bids
• Assist the Sales Office Manager with preparation of export quotations
• Assist any walk in customers
• Ensure that all pending quotations and requirements are organized efficiently and remind sales engineers to follow up as required
• Arrange and organize sales meeting between sales engineer and customer as needed.
• Support Regional Sales Manager/ Area Manager with own quotations when out in market
• Maintain understanding of our products and services
• Prepare all paperwork such as delivery notes, purchase orders, job cards, repairs.
 
Minimum requirements
 
• Previous experience of either office or showroom based or outdoor sales of industrial equipment to the Oil & Gas, Power generation and Marine Engineering industries.
• Must be in the age group of 20 – 35 years. 
• Must have excellent communications skills in Azeri, English, Russian and a good command of Microsoft Office programs such as Word, Excel and Outlook. 
• Presentable, self-motivated and a team-player.
• Must have an aggressive approach to sales.
 
Candidates are requested to send their CVs to [email protected] until October 15, 2015. Please indicate the name of the position you are applying for in the subject line of the email.

Otherwise the candidacy will not be considered in the review process of the applications collected. Only shortlisted candidates will be invited to the further stages of the recruitment process.

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