Office Coordinator

İşin təsviri

Office Coordinator – Azerbaijan

Job link: https://ig1.i-grasp.com/fe/tpl_etihad01.asp?newms=jj&id=93715&----JOB-PREVIEW-MODE----

Country AZERBAIJAN
City Baku
Department Global Sales
Closing date 25 March 2015

Job Description 

The successful candidate will efficiently set up and then manage the office functions and associated administration supporting station management. This would also include infrastructure maintenance, purchasing and services supporting the operation. Handle correspondence and performing projects that could be of a confidential nature, which must be maintained at all times.

Requirements

Minimum of diploma level preferably in secretarial and/or administration courses with two to three years related experience preferably in an aviation or customer service environment.

Training & Knowledge:

• Excellent written and verbal English communication skills
• High computer literacy
• Excellent creative writing skills

Responsibilities 

• Handle, respond to and/or distribute enquiries, phone calls, emails & correspondence as appropriate, keeping an accurate log & ensuring follow-up action is taken.
Coordinate and assist with the organization of conferences/meetings/training.
• Devise, update & maintain the office filing system.
• Maintain office supplies, e.g. stationery, marketing & promotional materials, giveaways etc., keeping a stock record & ordering replenishments to maintain stock levels.
• Maintain administrative records for leave, absence and duty travel. Coordinates the airport security passes and car park passes.
HR support for staff; updating staff database ensuring confidentiality.
• Prepare reports such as daily, weekly reports and controls the station petty cash; overseeing baggage claims and concluding the financial aspects.
• Perform special projects.
• Coordinates invoices with Finance, safe audit, Purchase Orders and monitors expense claims.

Etihad Airways tərəfindən digər vakansiyalar

• Sales Representative
• Finance Officer
• Finance Manager
• Duty Manager Airport Operations
• Airport Operations Officer