Executive Assistant to GM

İşin təsviri

Rixos Hotels, established in 2000, is one of the world’s fastest growing, luxury hotel chains. Dedicated to offering traditional Turkish hospitality and a unique spa experience in the finest surroundings and luxury ambience, Antalya based group owns and operates premium resorts & villas including city hotels in key regions as diverse as Turkey, Europe, CIS Countries, North Africa and Middle East.
Rixos Hotels portfolio of exceptional properties is sited in prime and historic locations. With more than 6,500 staff serving all its properties, Rixos Hotels have developed an innovative guest experience that blends the best of the new and old. Designed to offer a unique luxury long stay experience, the Rixos villas are beautifully furnished. Tailor-made service with private butler and concierge is the ultimate choice of the world’s most distinguished travelers. At the heart of every Rixos hotel is a revitalizing Wellness and Spa Center with an authentic Turkish Hammam, offering a unique spa treatment, menu and atmosphere.
Known for their hospitality, attentive personalized service and fine cuisine, Rixos Hotels received global recognition and top ratings from distinguished specialist professional bodies such as the American Five Star Diamond Award, Conde Nast, World Travel Awards and Great Hotels of the World

Executive Assistant to GM

JOB DESCRIPTION

To organise the office tasks of the General Management and carry out correspondence.

DUTIES AND RESPONSIBILITIES

Cooperate with the related departments and request any required documents, information or work from department employees or managers to ensure that the General Management office operates in a seamless manner. Carry out correspondence within the General Manager’s knowledge and ensure the communications of the General Management office.
Carry out the written internal communications of the hotel’s General Manager.
Carry out the written external communications of the hotel’s General Manager.
Carry out the telephone communications of the hotel’s General Manager.
Remind the General Manager of VIP guests and, if necessary, ensure that they meet/communicate.
 File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
Protect the confidentiality of all correspondences issued or received by the General Manager.
Take note of and follow-up all appointments of the General Manager.
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
Receive hotel guests and other guests that wish to see the General Manager in a proper manner.
Ensure that the department managers or other employees that wish to see the General Manager meet at the earliest convenience and arrange the meeting times.
Prepare the meeting minutes appropriately for the General Manager’s meetings that require such meeting minutes and distribute them to the concerned parties.
Monitor and control the faxes sent on a daily basis.
Keep track of the special days of hotel employees and other individuals deemed necessary by the General Manager and make arrangements for celebrations.
Ensure that the General Management office is always kept in a clean and orderly manner.
Possess full knowledge of the hotel’s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.
Carry out all responsibilities related to the quality management systems implemented at the facilities.

QUALIFICATIONS

Education: At least a university diploma.
Experience: At least 1 year of similar work experience.
Foreign Language: Fluency in English and Russian
Computer Literacy: MS Office applications.
Skills: Has good command of legislation in the related field based on experience or theoretical education. Has basic knowledge of other processes that affect the job. Is responsible for implementing the sub-process steps.

E-mail: [email protected]

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