Director Assistant

İşin təsviri

We are seeking a proactive and detail-oriented Director Assistant to provide high-level support to the Director in managing daily operations and achieving strategic goals. The ideal candidate will demonstrate strong communication skills, multitasking capabilities, and the ability to work effectively in a fast-paced environment.

Main Duties:

Strategic Support:

• Assist the Director in achieving overall strategic objectives by providing operational and administrative support.

Correspondence and Communication:

• Handle business correspondence and negotiations, ensuring timely and professional communication.
• Conduct intra-company, domestic, and international correspondence in alignment with corporate standards and ethics.

Meeting Coordination:

• Organize and coordinate meetings, including preparing materials, setting agendas, and notifying participants of meeting details (date, location, and agenda).
• Ensure the Director is fully prepared for all meetings and negotiations.

Document Management:

• Collect, organize, and maintain relevant documents and files in an efficient and accessible manner.
• Prepare and present reports as required by the Director.

Scheduling and Diary Management:

• Maintain and monitor the Director’s calendar, scheduling appointments and prioritizing tasks.
• Ensure the Director’s daily work plan is well-structured and executed.

Travel:

• Coordinate travel arrangements, including booking transportation, accommodations, and preparing detailed itineraries.
• Organize meetings and technical requirements related to the Director’s travel plans.

Administrative Support:

• Prioritize and manage emails, correspondence, and other communications for the Director.
• Handle ad hoc administrative tasks and projects as directed.

General Duties:

• Perform any other duties that align with the responsibilities of the role.

Skills and Qualifications:

• Minimum of 1 year of experience in a similar position.
• Bachelor’s degree in Business or Business Management.
• Fluency in Azerbaijan and Turkish, proficiency in English and Russian, and knowledge of additional languages is a plus.
• Exceptional communication skills (verbal, listening, and writing).
• Strong attention to detail and organizational abilities.
• High mathematical knowledge and logical thinking.
• Ability to manage multiple tasks efficiently.
• Proven track record of working under pressure and meeting tight deadlines.
• Flexible, self-motivated, and capable of working independently.
• Proficiency in computer applications, including Microsoft Office Suite.

Interested candidates are invited to submit their CVs to the e-mail address in the Apply for job button.

Important Notes:

• Please indicate the position title “Director Assistant” in the subject line of your email.
• CVs without the position name in the subject line will not be considered.
• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

Join us to be part of a dynamic team, where you can grow professionally and contribute to organizational success!

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