HR /Administrative/Office Assistant

İşin təsviri

Job title:  HR /Administrative/Office Assistant

Requirements:

• Higher education;
• 2 years related experience in an Administrative area;
• Knowledge within the travel industry (booking, ticketing, visa and etc.) is preferable;
• Good knowledge of spoken/written English, Russian and Azeri languages;
• Strong verbal and written communication skills;
• Must be able to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy;
• Strong attention to detail;
• Excellent customer service skills;
• Ability to identify and resolve problems in a timely manner;
• Must demonstrate accuracy and thoroughness;
• Proficiency in Microsoft – Word, Excel, PowerPoint;
• Knowledge of office equipment (e.g., photocopier, fax, scan, personal computer, multi-line telephone, etc.);
• Good planning and organizational skills

Responsibilities:

• Answer telephones, direct calls and take messages;
• open, sort and route incoming correspondence, and prepare outgoing letters;
• using a range of office software, including email, Share Point and databases;
• managing filing systems;
• developing and implementing administrative systems, such as record management;
• welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries;
• directs visitors by maintaining employee and department directories; giving instructions;
• recording office expenditure and managing the budget;
• organizing the office layout and maintaining supplies of stationery and equipment;
• maintaining the condition of the office and arranging for necessary repairs;
• communicate with staff travelers regarding their travel needs as well as the travel needs of partners and consultants;
• coordinate with travel agencies if needed to provide trip itineraries to staff travelers;
• assist in processing visa forms and obtaining visas from foreign embassies;
• complete all functions related to planning, scheduling, and booking approved employee travel requests;
• perform a wide variety of responsible clerical, technical, administrative, and office support duties in support of the  Human Resources Director;
• maintain personnel records ensuring timely and accurate records;
• to help with documentation, labor contracts concerning new hire, terminations, and etc.;
• coordinating with Vendors, Sr Management and current staff for day to day operations

Candidates are required to submit their CVs until October, 31, 2014.

Please indicate the name of the position you are applying for in the subject line of the application email and send to e-mail address: [email protected]

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