Administrative Assistant

İşin təsviri

Name of Vacancy: Administrative Assistant

Company Profile

Oceaneering is a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deepwater applications. Through the use of its applied technology expertise, Oceaneering also serves the defense, entertainment, and aerospace industries. Oceaneering’s business offerings include remotely operated vehicles, built-to-order specialty subsea hardware, deepwater intervention and manned diving services, non-destructive testing and inspection, and engineering and project management.

Duties & Responsibilities
 
Telephone Calls

•  Answer and transfer all incoming calls
• Report all telephone faults           

General

• Ensure all visitors sign in and out of the building, issue visitor badges and Safety Rules
• Responsible for issue/return of Swipe Cards to both visitors and staff.
• Set up  and maintain the required filling system
• Create and maintain company personnel tracking information
• Collection of Company Personnel’s tracking documents (copy of passport, copy of air  tickets,etc.)
• Translate Company Documents & interpret to company representatives if required
• Collect  Work permit, Residence permit from the SMS if required
• Make hotel reservations and deal with the accommodation requirements issue of  Company personnel

Mail Room Duties

• All incoming/outgoing faxes to be recorded/sent/copied
• Report all equipment faults.

Mail/Couriers

•           Receive and distribute all incoming mail
•           Receive and distribute all incoming courier packages.
•           Responsible for all outgoing couriers.
•           Ensure that sufficient stock of stationary are maintained

General

Assist with any other duties as and when required.
Undertake specific projects as instructed by management.

Safety

Ensure that the Safety policies and procedures are understood and adhered to so  far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

QUALIFICATIONS / TRAINING:

HNC (or equivalent) in Secretarial Studies/Business Skills  (P) 
 
EXPERIENCE:

WORK

          Minimum 2 years experience in Reception work.  (E)
         Experience of being in a position of using own initiative.  (E)
                                                                                                             
SOFTWARE

Groupwise E-Mail  (P)  
MS Word & Excel  (E)

(P) = preferred; (E) = essential

Closing Statement

We offer a competitive salary, a comprehensive benefits package, relocation support and the opportunity to advance in an international company.

Candidates can apply only via company website www.oceaneering.com

Oceaneering International tərəfindən digər vakansiyalar

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