Program Administrator
- WWF-Azerbaijan
-
Elanın qoyulma tarixi: 30.07.2014Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
We are looking for a Program Administrator is responsible for all administrative work including the administration of all documentation related to past and ongoing projects/programs, development of existing databases and maintaining of HR administration.
Location: WWF office in Baku, Azerbaijan
Position title: Program administrator
Reports to: Finance and Administration Manager (70%), Regional HR Manager (30%)
I. Mission of the Department:
To ensure a high performing Finance and administration procedures and practices to support achieving conservation goals that are key for WWF’s network initiatives and other global conservation priorities.
II. Major Duties and Responsibilities:
Administration
• Prepare contracts and TORs according to approved contractual budgets for donors, grantees, consultants etc. and work directly with them to facilitate coordination, communication and regular reporting.
• Ensure proper execution of contract terms with regard to financial and technical reporting and budgeting, in co-ordination with SMT
• Assist in preparation of technical reports and allocation them to the appropriate databases
• Produce all necessary information on current projects and submit it to governmental agencies, when required.
• Prepare required day-to-day records related to tender documentation.
• Review, negotiate and implement insurance policies for the WWF buildings and equipment
• Ensure that a system of filing of contracts and related documents is developed and maintained.
• Provides assistance, takes responsibility for keeping the minutes of meetings, seminars, conferences in the office.
CPM
• Function as Conservation Project Management System (CPM) administrator.
• Provide a tool and assist to project managers and offices to effectively manage their conservation projects and reports on progress (how projects and programs are created in the CPM; how to develop and enter performance ratings for projects report etc).
HR
• Draft and issue accurate employment staff contracts in compliance with local laws and WWF policy and procedure manual.
• Manage and administer leave including; Annual Leave, Sick Leave, Maternity Leave
• Prepare required day-to-day records related to staff travel request forms, references, warrants etc.
• Assist regional HR manager in recruitment and selection process for WWF Armenia Azerbaijan and various HR related tasks.
III. Profile:
Required Qualifications
• University degree in related subject
• 3 years professional experience in a senior administrative position
• Experience in an International organization will be considered as an advantage
• Sound knowledge of legal requirement of RA in relation to the administrative responsibilities of the position.
IV. Required Skills and Competencies
• Strong organizational and interpersonal skills with ability to function in a multicultural environment
• Self-starter, strong ability to work with minimum level of supervision, flexible with a solutions oriented approach
• Demonstrated ability to successfully handle multiple, time critical tasks
• Willingness to travel
• Fluency in Azeri, English and Russian
• Advanced computer user
• Adhere to WWF’s values: Knowledgeable, Optimistic, Determined and Engaging.
V. Working Relationships:
Internal - Frequent interaction with all staff and departments at WWF Az; interaction with administrative staff at CauPO.
External – local and international NGOs, governmental agencies and etc.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs
How to apply?
Email an attached cover letter and CV in English to [email protected]
Please make sure to add the following reference in your e-mail subject line in order to receive an email confirmation: Program Admin
Deadline for applications: Monday, 15 September 2014
