Assistant to the Dean, School of Public and International Affairs

İşin təsviri

ADA University

Position: Assistant to the Dean, School of Public and International Affairs

POSITION SUMMARY

Under the general direction of the Dean, the Assistant provides administrative support to the Dean in a wide variety of areas including:  scheduling, correspondence, maintenance of the Dean’s calendar and problem solving for the day-to-day operations of the Dean’s Office.

RESPONSIBILITIES

• Handle all the administrative tasks in the office, which includes correspondence, distribution, conference/interview set up, scheduling of meetings, etc.;
• Manage assigned projects, send necessary information and reminders;
• Help to organize various events and meetings related to the school;
• Order course materials including books with the consultation of the faculty;
• Coordinate the student research day;
• Arrange room and other necessary logistics for meetings and social events organized by the school;
• Create agendas, take notes when asked and produce meeting minutes;
• Maintain file cabinets and ensure up to date record keeping;
• Make travel arrangements, including registration to conferences and other events;
• Complete different departmental forms (purchase request form, equipment utilization sheet);
• Make copies of the documents as assigned by the Dean and also according to the needs of the school;
• Other errands assigned by the Dean.

REQUIREMENTS

• Minimum Bachelor's Degree is required;
• More than 2 years administrative assistant experience or equivalent;
• Strong computer skills required;
• Strong Microsoft Word, PowerPoint, and Excel skills required;
• Excellent written and oral communication skills;
• Excellent knowledge of  English, Azeri languages, good command of Russian;
• Ability to work effectively with individuals at all levels in a team.

Interested candidates are requested to submit, preferably in Word or PDF format, attached to an e-mail message: (1) a letter of interest specifying particular suitability for the position, when available and minimum expected salary (in AZN),  (2) a current resume and (3) the names, email and business addresses of at least 3 references.

Send materials via e-mail to [email protected] specifying the Job Title in the subject line. Only shortlisted candidates will be contacted. The cut-off date for application is June 30, 2014.

ADA University offers a competitive remuneration package and attractive conditions of employment of high standard. For more information about ADA University, please visit www.ada.edu.az

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