Purchasing Officer

İşin təsviri

Job Title: Purchasing Officer

Grade: COLL

Business Unit: Jumeirah Bilgah Beach Hotel, Baku 

Location: Azerbaijan

Department: Finance Function: Finance

Reports to: Purchasing Manager

Direct Reports: NA

Financial Accountability 

• Ensure effective, efficient and ethical/sustainable purchases are carried out to a high standard as per the departmental directives.
Conditions of Work: Work pattern as per Azerbaijan law of 40 hours per week, as business requires

Role Overview 

Purpose: To ensure that goods, contracts and services are procured at the lowest cost, highest quality and optimal service for Jumeirah Bilgah Beach Hotel, Baku.

Main Duties: 

• Communicate with the Purchasing Manager & prepare Monthly reports and meetings of all relevant matters.
• Prepare comparison on food products and forward to Purchasing Manager for review.
• Maintain a high standard of personal appearance in proper uniform and hygiene at all times.
• Have a complete understanding of the hotel, health & hygiene standards.
• Monitor all products purchased for quality and specification.
• Maintain a professional relationship with the supplier at all times.
• Communicate on a regular basis with the concerned department heads informing them of delivery dates, supply problems and possible alternative products.
• Manage and process purchase requests on receipt ensuring competitive quotations, delivery dates and specifications are obtained.
• Keep computer system updated on all purchases.
• Maintain all the department records and forms as dictated by the hotel policies and procedures
• Maintain current and updated supplier records with regards to cost, service and credibility.
• Maintain all food & beverage requisition in word files, creating local purchase order in deco and faxing to supplier
• Must lead by example by demonstrating the Hallmarks and guiding principles in their role continuously.
• Must be able to perform any other duties as may reasonably be requested by the management

Personal Specifications
 
Qualifications and
Continuous Development Essential: degree or equivalent
Desired: Finance related qualification
Experience and
Delivery of Service 2 years’ experience in similar role

On Impact and Attitude Essential:

Highly professional
Great communication skills
Motivated by achieving results
Attention to detail
Achieve credibility in working environment
Assertive
Passionate about finance and service industry

Communication Skills and Team Work 

Works within and understands team ethics
Well spoken and very clear understanding of English
Excellent listening skills
Ability to communicate with internal and external guests at all levels of the business
Positive body language

E-mail: [email protected]

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