Receptionist

İşin təsviri

Main duties:

• Welcome guests in a professional and courteous manner. Direct them to the appropriate person or department.
• Manage incoming calls, route them to the relevant individuals, take messages, and provide information to callers as needed.
• Perform various administrative tasks such as scheduling appointments, managing calendars, organizing meetings, handling mail, and maintaining office supplies.
• Respond to emails, letters, and inquiries promptly or redirect them to the appropriate personnel.
• Maintain accurate records and databases, update contact lists, and assist in maintaining office files.
• Maintain company communication channels.
• Draft, proofread, and edit correspondence, memos, reports, and other documents.
• Handle incoming and outgoing letters, contracts.
• Collaborate with different departments to facilitate smooth operations, assist in basic tasks, and support their administrative needs.
• Operate and manage office equipment such as multi-line phone systems, printers, and copiers.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.pens, forms and brochures).
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order office supplies and keep inventory of stock.
• Keep updated records of office expenses and costs.

Requirements:

• Proven work experience as a Receptionist, Front Office Representative or similar administrative role is preferred.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• High school degree; additional certification in Office Management is a plus.
• Ability to communicate fluently verbally and in writing in Azerbaijani is must, Russian and English is preferred.

Candidates meeting the above stated criteria are requested to send their CV/Resume to e-mail and indicate the name of the position in the subject line of the email. Please note that only candidates who meet the above criteria will be contacted.

İşəgötürənin reytinqi

Blue Planet Distribution tərəfindən digər vakansiyalar

• Receptionist
• Satıcı-məsləhətçi
• Marketing Specialist
• Kassir
• Mağaza Meneceri