Receptionist

İşin təsviri

Main duties:

• Welcome guests in a professional and courteous manner. Direct them to the appropriate person or department.
• Manage incoming calls, route them to the relevant individuals, take messages, and provide information to callers as needed.
• Perform various administrative tasks such as scheduling appointments, managing calendars, organizing meetings, handling mail, and maintaining office supplies.
• Respond to emails, letters, and inquiries promptly or redirect them to the appropriate personnel.
• Maintain accurate records and databases, update contact lists, and assist in maintaining office files.
• Maintain company communication channels.
• Draft, proofread, and edit correspondence, memos, reports, and other documents.
• Handle incoming and outgoing letters, contracts.
• Collaborate with different departments to facilitate smooth operations, assist in basic tasks, and support their administrative needs.
• Operate and manage office equipment such as multi-line phone systems, printers, and copiers.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.pens, forms and brochures).
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order office supplies and keep inventory of stock.
• Keep updated records of office expenses and costs.

Requirements:

• Proven work experience as a Receptionist, Front Office Representative or similar administrative role is preferred.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• High school degree; additional certification in Office Management is a plus.
• Ability to communicate fluently verbally and in writing in Azerbaijani is must, Russian and English is preferred.

Candidates meeting the above stated criteria are requested to send their CV/Resume to e-mail and indicate the name of the position in the subject line of the email. Please note that only candidates who meet the above criteria will be contacted.

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