Procurement and Contracts Manager

İşin təsviri

Position Procurement and Contracts Manager

Location Baku

Company  CONTRACTOR LLC
 
Major areas of responsibility

• Manage and coordinate all local procurement and contracting, including procurement initiation and contract negotiations with local vendors and consultants, tracking of work progress and deliverables, payments and balances; and timely processing of payments and report approvals. Ensure procurement files are complete and accurate and in full compliance with the policies and procedures.
• Ensure compliance with local regulations in all contractual and procurement activities.

Specific responsibilities

• Overall responsibility for project procurements, which includes the preparation and management of purchase orders, consultant work orders, letters of agreement, subcontracts and other procurement documents.
• Review the guidelines for competitive procurement and adhere to local procurement policies
• Prepare the procurement memos and follow up with required clearances and approvals for all procurements
• Prepare advance lists of procurement and technical activities for planning efficient and timely inputs and procurement initiation to support technical staff for the completion of workplan activities
• Maintain subcontractor deliverables, payment schedules, obligations, status of deliverables and payments, and current balances worksheet for each procurement and follow up as needed to maintain deadlines at least monthly.
• Work closely with the headquarters and field staff to prepare annual budgets. Responsibilities include developing and maintaining project budgets and preparing modifications as necessary; preparing pipeline analyses as required.
• Knowing the FIDIC Contracts and the ability working with it is recommended.
• Monitor costs against budgets and obligated funds.
• Ensure compliance with local laws and tax regulations for local vendors and consultants.
• Manage filing system for all contractual documents.
• Perform other duties as necessary

Qualifications

1. Degree or diploma in business management, finance, or other relevant field
2. At least 5 years experience managing complex procurement activities in an international health or development project
3. Proven budgeting and budget management skills
4. Computer skills, including Microsoft Word and Excel
5. Excellent organizational and written and oral communication skills in
6. English
7. Ability to work with minimum supervision
8. Proven ability to pre-plan critical actions, carry out actions in an efficient and timely manner
9. Track record of following instructions, being a team player, ability to deal with multiple tasks, flexibility and getting critical tasks completed on time.
 
Salary: 1500 AZN per month

E-mail:[email protected]