Assistant to Ambassador / Interpreter / Receptionist

İşin təsviri

Assistant to Ambassador / Interpreter / Receptionist

The Swiss Embassy in Baku is seeking for its small team a dynamic, professional and discreet Assistant / Interpreter to support the Swiss Ambassador to the Republic of Azerbaijan and Turkmenistan.

Job description:

You will assist the Ambassador and other senior staff in their activities, provide written and oral translation, and as receptionist be the calling card of the Embassy.

Responsibilities:

• Manage the Ambassador’s calendar and program of appointments;
• Write diplomatic notes and letters on demand and independently;
• Research and prepare correspondence, speech notes;
• Manage networking and keep technical contacts with the administration and civil society;
• Organize and coordinate official meetings, events, and visits;
• Assist with arrangements for visiting VIPs and officials;
• Make travel arrangements and bookings;
• Organize and attend meetings, take notes and interpret;
• Provide written and oral translation in Azeri, English and Russian;
• Answer phone calls and receive visitors ;
• Maintain the database of contacts;
• Manage documentation and inform the Ambassador of matters requiring attention;
• Replace colleagues during absences;
• Ready to take other duties if required.

Requirements:

• Academic degree in foreign languages, international relations or economics; substantial experience in international institutions or private sector in job description related positions;
• Good command of Azerbaijani and English;
• Good oral and written knowledge of French or German and Russian;
• Proven experience in providing high-level support to senior executives and an appreciation of undertaking this role in a secure environment;
• Strong public relations skills with an excellent customer service focus;
• Excellent interpersonal skills;
• Proactive, hands on and forward thinking;
• Flexible, stress resistant, punctual, loyal, discreet;
• Exceptional planning and organizing skills, demonstrated ability to work both independently and as part of a team, apply initiative and work under pressure to meet multiple and changing priorities, deadlines and objectives;
• Proficient use of MS Office packages and Internet.

Please send your CVs to [email protected]

Deadline for applications is 25.11.2013.

Please note that only candidates short-listed for interviews will be notified.

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