Office Manager / Front Desk

İşin təsviri

Job Description:

• Meeting and greeting visitors, answering, screening and forwarding a high-volume of incoming phone calls, receive, sort and distribute daily mail/deliveries, make copies and scan, and delivering world-class service to our customers;
• Coordinating appointments and meetings and managing staff calendars and schedules;
• Preparing for meeting and training, arrangements of online conference calls;
• Duly represent the company, provide basic and accurate information in-person and via phone/email;
• Ensure entry and exit of visitors by following safety procedures and controlling access via reception desk;
• Making office supplies arrangements (stationery and equipment) and keep inventory of stock;
• Producing expense reports with excel, composing correspondence, etc.;
• Scheduling meetings and appointments within the office;
• Maintaining first-class office condition and arranging necessary repairs with the building management;
• Working on daily taxi report for company employees;
• Working on monthly phone records report;
• Website update for legal and tax news alerts, pictures and publications;
• Interacting with IT service representatives and performing spam checks;
• Perform other front desk duties such as filing, photocopying, etc.;
• Keeping stock of company’s marketing and promotional materials and making arrangements with designers and printing companies for new materials to be made
• Assisting colleagues with administrative tasks;
• Provide assistance with travel arrangements (corporate trips, personnel travel, bus trips, etc.);
• Assisting chief accountant with organizing files for billing, customer and client records, etc.

Qualifications:

• A bachelor degree or equivalent;
• Experience with administrative and clerical work Proficiency in Microsoft Office suite;
• Excellent written and verbal communication skills in Azerbaijani, Russian and English;
• Proficient in the use of computer business applications;
• Minimum 2 years of experience in office administration;
• Strong communication skills;
• Strong ability to multitask;
• Friendly and upbeat demeanor.

Job type: full-time 

Working hours: Monday-Friday, 8:45am – 5:45pm, 5 working days a week.

Workplace: Baku, Azerbaijan (Head office)

Salary: 500-600 AZN

Application Procedure:

Interested candidates are kindly requested to send their CV by specifying “Office Manager” in the subject line.

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