Administrative Specialist
- European Azerbaijan School
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Elanın qoyulma tarixi: 26.01.2023Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Main duties and responsibilities:
- Perform general office duties including answering multi-line phones directing calls and taking messages as appropriate, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail;
- Translate meetings;
- Translate documents, policies, strategies, reviews, action plans, forms, official letters, etc., both from English into Azeri and vice versa;
- Translate Committee Meetings or any other meeting of this kind;
- Manage Director’s schedule; keep meeting minutes;
- Manage the day-to-day operations of the office;
- Work closely with Transport Coordinator on arranging different kind of transportation according to needs (for director or any other considered staff members);
- Book restaurants or any other facilities for guests or events;
- Appropriately maintain and secure confidential records and inquiries;
- Professionally represent the school in interactions with parents, community, staff, and students;
- Format and complete special projects as assigned by the director;
- Comply with applicable local laws, rules and regulations;
- Other duties may be assigned as needed.
Other duties and responsibilities:
- Serve on building committees and councils.
- Coordinate travel and assist with other administrative needs.
- Update school bulletin boards and calendars.
- Schedule use of building.
Supervisory responsibilities:
This position may supervise volunteers and student aides. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Education and/or Experience:
- High school diploma and at least one year related experience in typing, general clerical and/or training or equivalent combination of education and experience.
- Ability to rapidly and accurately enter and retrieve computerized data.
- Supporting the school, the administrators and EAS initiatives.
- Being on time, punctual to meetings, keeping a schedule, being organized.
- Prior successful experience working in a school setting strongly preferred.
Interpersonal Skills:
- Works well with others from diverse backgrounds.
- Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.
- Refraining from negative talk and gossip (contributing to the positive moral of the school).
- Solving problems in an appropriate way.
- Demonstrated ability to successfully work with small children and public.
Language Skills:
- Ability to communicate fluently verbally and in writing in Azerbaijani, Russian and English.
- Ability to respond to common inquiries or complaints from students, parents, staff or members of the community.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Computer Skills:
- General knowledge of computer usage and ability to use database software, internet software, e-mail, word processing software.
- Ability to proficiently use the following programs strongly preferred: MS Word, Excel and Pages.
- Ability to type accurately and proficiently.
Other Skills and Abilities:
- Working collaboratively with others.
- Ability to appropriately communicate with students, teachers, parents, members of the community and others including vendors, law enforcement and other agencies.
- Good organizational skills.
- Ability to exercise good judgment and work in an environment with constant interruptions.
Application procedures:
If you are interested to apply, please send a detailed letter of intent with a CV addressing relevant qualifications and experience to e-mail.
CVs without cover letters will not be considered. In the subject line of your e-mail message, please, mention title of the position you are applying for. No information inquiries will be handled over the phone. Only short-listed candidates will be notified for the interview.
Email: [email protected]
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