Office Manager

İşin təsviri

Position Name :Office Manager

Key Responsibilities

• Use a range of office software, including email, spreadsheets and databases;
• Manage filing systems;
• Develop and implement new administrative systems, such as record management;
• Recording office expenditure and manage the budget;
• Organize the office layout and maintaining supplies of stationery and equipment;
• Maintain the condition of the office and arrange for necessary repairs;
• Organize and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes
• Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
• Carry out staff appraisals, manage performance and disciplining staff;
• Delegate work to staff and manage their workload and output;
• Write reports for senior management and deliver presentations;
• Respond to customer enquiries and complaints;
• Review and update health and safety policies and ensure they are observed;
• Arrange regular testing for electrical equipment and safety devices;
• Prepare tender documentation, perform tender administration process
• Compile Tender specifications for suppliers and clients
• Review tender requirements with management
• Review all documentation based on Tender requirements and complete tender package

Requirements:

• Minimum 3 years of Office management experience;
• Bachelor's Degree
• Excellent command of, Azerbaijan, English and Russian languages
• Excellent Knowledge in MS Office Tools (Word and Excel).
• Knowledge in track recording and filing
• Demonstrated ability to handle multiple tasks simultaneously.
• Exceptionalorganizational skills and ability to meet deadlines.

email:  [email protected]

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