Administrative Assistant/Receptionist (AR1601)

İşin təsviri

Reception:

  • Greet clients, visitors and guests as they enter into office;
  • Maintain professional and welcoming environment in reception areas and meeting room;
  • Answer telephone calls, transfer calls to appropriate person and take notes when needed;
  • Receive, send and sort daily incoming and outgoing mails;
  • Send e-mails and faxes when required;
  • Maintain up-to-date contact database;
  • Supply staff members and visitors with badges and ensure proper access rights are assigned;
  • Maintain appointment calendar;
  • Support with the purchase of office supplies;
  • Schedule, reschedule and cancel appointments as may be requested;
  • Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.

Administration:

  • Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;
  • Support desk setup for existing and new employees as per agreed procedures;
  • Administration and coordination of in-house logistics from an administrative standpoint;
  • Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;
  • Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;
  • Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
  • Coordinate IT-related requests received from employees;
  • Support with external events such as conferences, training and others;
  • Support to management with administrative tasks as may be required.

Duties:

  • Stay align with corporate policies and procedures;
  • Represent BDO in a professional manner through punctuality & appearance;
  • Apply honesty, integrity and objectiveness while on duty;
  • Meet set deadlines.

Requirements:

  • Bachelor’s degree (preferable);
  • Minimum 2 years of working experience in the relevant field;
  • Strong knowledge of Microsoft Office products;
  • Intermediate level of English and good knowledge of Russian;
  • Good communication, writing and time management skills;
  • Strong organisational and time management skills;
  • Honesty, integrity and professional ethics.

 

Email: [email protected]