Greet clients, visitors and guests as they enter into office;
Maintain professional and welcoming environment in reception areas and meeting room;
Answer telephone calls, transfer calls to appropriate person and take notes when needed;
Receive, send and sort daily incoming and outgoing mails;
Send e-mails and faxes when required;
Maintain up-to-date contact database;
Supply staff members and visitors with badges and ensure proper access rights are assigned;
Maintain appointment calendar;
Support with the purchase of office supplies;
Schedule, reschedule and cancel appointments as may be requested;
Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.
Administration:
Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;
Support desk setup for existing and new employees as per agreed procedures;
Administration and coordination of in-house logistics from an administrative standpoint;
Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;
Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;
Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
Coordinate IT-related requests received from employees;
Support with external events such as conferences, training and others;
Support to management with administrative tasks as may be required.
Duties:
Stay align with corporate policies and procedures;
Represent BDO in a professional manner through punctuality & appearance;
Apply honesty, integrity and objectiveness while on duty;
Meet set deadlines.
Requirements:
Bachelor’s degree (preferable);
Minimum 2 years of working experience in the relevant field;
Strong knowledge of Microsoft Office products;
Intermediate level of English and good knowledge of Russian;
Good communication, writing and time management skills;