Personal Assistant and office Manager

İşin təsviri

Job Title: “Personal Assistant and office Manager”

TWI is established in Cambridge, UK in 1946, the organization has gained a first-class reputation for service through its teams of respected consultants, scientists, engineers, Inspection, support staff and international training & Certification. With around 800 employees, it works with over 1800 Industrial Member companies in over 70 countries.

TWI is one of the world’s foremost independent research and technology organizations, with expertise in materials joining and engineering processes as applied in industry. TWI specializes in innovation, knowledge transfer and in solving problems across all aspects of manufacturing, fabrication and whole-life integrity management.

TWI in Azerbaijan is providing Inspection and NDT Services (3rd party Inspection), Consultancy services of Material, Corrosion Engineering, Research and Consultancy, Failure investigation, Structural Integrity assessment, Welding Engineering, Engineering Facilities (Procurement) WPS & PQR, WQT and international training & Certification (www.twi-global.com).

Responsibilities:

1. To provide a high level of support to the Director;
2. To work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
3. To proactively manage the Director’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
4. To organize travel, meetings and events for the director as required;
5. Secretarial duties: typing, preparing documents, organizing files. Where required provide support to ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation.
6. Devising and maintaining office systems, including data management and filing;
7. Screening phone calls, enquiries and requests, and handling them when appropriate;
8. Meeting and greeting visitors at all levels of seniority;
9. Answer, screen and forward incoming phone call
10. Welcome visitors and provide necessary information, as well as direct them to appropriate department
11. Receive, sort and distribute daily mails and documents
12. Check the invoices related postal services
13. Registration of incoming and outgoing official letters
14. Answer phone calls and redirect them when necessary
15. File and update contact information of employees, customers, suppliers and external partners

Required skills and experience:

1. Professional experience of two (2) years working as Assistant.
2. Demonstrable experience in an administration/executive assistant/PA role;
3. Full time employee.
4. Fully familiar with computer, word, excel, PowerPoint, outlook and internet.
5. Excellent oral and written communications skills in English, Azerbaijani and Russian languages.
6. Will be entrance computer and languages exams (specking, Writing and reading).
7. Excellent inter-personal and communication skills;
8. Excellent organizational skills, ability to multi-task and organize others;
9. Salary is negotiable.

Candidates are required to submit their CVs until 28. February, 2019.
Please indicate the name of the position you are applying for in the subject line of the application email and send to e-mail address: 

[email protected]

Note: Shortlisted candidates only will be invited to the interview.

TWI tərəfindən digər vakansiyalar

• Chief Accountant
• Senior Accounting and Financial Specialist
• IT Programmer
• Welding Inspector
• Welding Engineer