Office administrator
- Royal Development
-
Elanın qoyulma tarixi: 14.01.2019Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
OFFICE ADMINISTRATOR
Department: Shared Services
Reporting to: Managing Director / CEO
Division: Administration
JOB CONTENT
1. ROLE OBJECTIVE
Is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
2. DETAILED DUTIES AND RESPONSIBILITIES
• General Duties
- Make arrangements for the staff business trips and meetings;
- Coordinate maintenance of office equipment and machinery;
- Negotiate with suppliers and service providers;
- Liaise with suppliers for requirements/enquiries. (if needed)
- Arrange/prepare documents for visas, work permits, temporary residences for employees.
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences;
• Other duties
o Perform other duties as assigned;
o Preserve confidentiality of the company’s business activities and customer information;
o Co-operate with the management of the company in order to achieve legal compliance and meet our own Quality, Health & Safety and Environment standards;
o Not take risks which could affect own or other persons’ Health and Safety.
3. MINIMUM REQUIREMENTS
- Level of education Bachelor degree in economics, business administration or similar fields
- Experience 3 years experience in office administration
4. KNOWLEDGE AND SKILLS
• Familiar with the Construction and Oil & Gas sector in Azerbaijan;
• Knowledge of the Company products and services;
• Language skills: Azeri, English, Russian;
• PC literacy (MS Office Programs, with advanced Microsoft Excel skills).
E - mail : [email protected]
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