Office Manager

İşin təsviri

Company info:

Washington School of Languages - main center based in Washington, started as a Baku office in 2013. We own offices in Kiev (Ukraine) and Helsinki (Finland).

• Our Baku office deals with organization of English Language trainings, International exam preparation (TOEFL, IELTS, SAT, GMAT, GRE), English for specific purposes (Engineering, Accounting, Business, Law, Academic and dissertation writing etc.), consulting for studies and language studies abroad (in cooperation with EU office).
• The main center in Washington D.C. as well as Kiev office provide English language solutions to individual and corporate customers.
• Our Europe office deals with consultation for study abroad (Documentation, admission, visa consulting, accommodation and any other related issues for students to study abroad) in partnership with around 100 schools, universities and other educational institutions, professional trainings in EU for companies and governmental organization staff, group language trips in many countries (America, Europe, Australia).

Job Title: Office Manager

Key Responsibilities:

• Develop commercial proposals to the clients
• Direct visitors to the appropriate person and office
• Maintain files and records with effective filing systems
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Run business development presentations to engage new clients
• Review incoming invoices, authorize payments
• Liaise with external accreditation and certification authorities as well as corporate customers
• Supervise the work of trainers and instructors
• Perform basic bookkeeping activities and update the accounting system
• Support other teams with various administrative tasks (disseminating correspondence, scheduling, etc.)
• Manage day-to-day operations of the office
• Partner with HR to update and maintain office policies as necessary
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Organize office operations and procedures

Essential Skills and Competencies:

• Excellent communication, both written and oral, and presentation skills (English, Azerbaijani, Russian)
• Computer literacy, including proficiency in MS Office suite
• Ability to handle multiple priorities and complete tasks/projects in accordance with stated deadlines
• Attention to the details, including responsibility for accuracy of all financial and other regulatory documentation
• Knowledge of office administrator responsibilities, systems and procedures
• Readiness to work outside standard office hours, if and when required
• Ability to identify problems, analyze and participate in their resolution
• Ability to apply own judgment, plan own work, manage conflicting priorities and make important decisions
• Remains calm and shows persistence in stressful situations when faced with difficult problems and challenges
• Excellent interpersonal and teamwork skills, ability to work collaboratively with colleagues to achieve organizational goals

Additional requirements:

• Professionalism in appearance and attitude is a must.
• Self-motivated with strong organizational and time management skills.

HOW TO APPLY

• Please send your CV to [email protected] indicating the title of position in the subject line of your message.
• Only shortlisted applicants will be contacted and will be notified of the next steps.
Salary:  Will be negotiated during the interview.

Washington School of Languages tərəfindən digər vakansiyalar

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• English Language Teacher
• Certified- English Language Teacher
• Certified - English Language Teachers
• Certified - English Language Teachers