Assistant Document Controller
- PD&MS
-
Elanın qoyulma tarixi: 22.06.2017Vakansiyaya müraciət tarixi bitmişdir.
İşin təsviri
Assistant Document Controller
(Ref: 679)
About PD&MS Group
PD&MS Group is recognised as a provider of safe, effective, and cost efficient design and engineering services to the oil and gas, drilling, production and marine industries. PD&MS focus on brownfield engineering, including upgrades to platforms and rigs. Services include project design, design verification and management, structural, piping, mechanical, HVAC, and electrical / instrumentation design, upgrades and modifications, inspection, auditing and engineering support. PD&MS Group has UK operations in Aberdeen and international offices in Azerbaijan.
Role synopsis
Due to continuing growth in the region, PD&MS Group are looking for an Assistant Document Controller to join the team based in Baku, Azerbaijan.
The successful candidate will be assisting with the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.
Key Responsibilities
• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Assist with management and updating of document folder structure in the system
• Assist with supporting, monitoring and review of Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring client document control procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Receive and control Client supplied, project related documents, in line with Company procedures
• Issue / transmit Company produced, project related documents / deliverables, in line with Company procedures
• Assisting DCC with general day to day administration
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values
Essential qualifications and experience
• Minimum of 3 Standard Grades at Grade 3 or higher or
• equivalent
• Competent in the use of MS Office Applications
• Exposure to the use of document management systems e.g. ProArc
• Excellent written and spoken English
How to apply
To apply please e-mail your detailed CV including any related work placements to [email protected] quoting the job title and reference number (Ref: 679) in the subject box.
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