Document Controller (DC)

İşin təsviri

Key Responsibilities:

• Document Management: Organize, track, and ensure timely submission of procurement documents, contracts, drawings, and MOMs.
• Maintain Logs & Records: Keep updated logs for MARs, NCRs, MOSs, and MOMs, ensuring easy access and version control.
• MOM Management: Record and distribute meeting minutes, ensuring clear action points and follow-ups.
• Document Tracking & Follow-Ups: Monitor outstanding documents and chase approvals to prevent project delays.
• Distribution & Version Control: Ensure timely distribution of critical documents and maintain tracking.
• Compliance & Security: Ensure adherence to internal, contractual, and regulatory document control procedures.

Key Action Steps & Expected Outcomes:

Action                                             

• Control & Share MOMs    
• Track & Chase Documents  
• Maintain Logs & Records     
• Ensure Timely Distribution     
• Track & Manage Changes     

Outcome

• Clear communication and accountability.
• Prevent delays due to missing approvals.
• Easy document retrieval and compliance.
• Smooth project execution.
• Teams work with the latest versions.

Qualifications & Skills:

• Education: Bachelor’s degree in business administration, Construction Management, Engineering, or a related field (preferred but not mandatory).
• Experience: 3+ years of experience in document control, records management, or project administration within construction or fit-out projects.
• Experience in working with Material Approval Requests (MARs), Technical Drawings, NCRs, and Contracts is an advantage.
• Technical Skills: Proficiency in document management software, Microsoft Office (Excel, Word, Outlook), and project tracking tools.
• Knowledge of construction documentation standards and procedures.

Soft Skills:

• Strong organizational skills and attention to detail.
• Excellent communication skills for document coordination with project stakeholders.
• Ability to track, monitor, and follow up on documentation deadlines proactively.
• Ability to prioritize tasks effectively and work under pressure in a fast-paced environment.
• Problem-solving skills to resolve document-related issues efficiently.
• Language Requirements:  Fluency in Azerbaijani; intermediate proficiency in English, Turkish and Russian is required.

What we offer:

• Medical insurance
• Professional development opportunities

Candidates are required to submit their CVs with subject “Document Controller” to [email protected] with copy to [email protected] and [email protected]

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