Purchasing Assistant

İşin təsviri

Job Title: 

Purchasing Assistant

Key Responsibilities and Specific Accountabilities:

Including but not limited to:

• Examine and analyze departmental purchase requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on amount, timeliness required, existing open contracts, and/or competitive bidding in accordance with established guidelines.
• Identify and selects vendor to procure requisitioned Goods, meeting criteria such as price, quantity, quality and delivery date and places orders.
• Study quality of products; determines vendor from whom purchases will be made; places purchase orders to local & overseas suppliers; negotiates and renews contracts; investigates complaints and secures adjustments; follows up on deliveries.
• Responsible for price negotiations and cost savings/budget objectives.
• Coordinate purchase orders for signatures by the Supply Chain/General Manager/Requestor/Initiator/QA Dep’t. and other officers, issue and distribute contracts
• Monitor supplier’s compliance to required delivery completion requirement.
• Participate in Morning Accountability Meetings, report daily progress and action
• Keep all RFQ, Purchase Order files, contract files, Contract review, etc. in good order and proper files, Audit requirements
• Assist in setting up vendor meetings and negotiations
• Active involvement in supplier improvement for not acceptable supplier on the local level
• Ensure the quality of purchased components in collaboration with the Quality Assurance dept. and Requestor/Initiator
• Keep the PO (local & overseas) files updated
• During progress of orders, track amendment matters, negotiate and resolve. Issue PO amendment and distribute
• Monitor order progress, track outstanding orders, follow up on orders, resolve supplier issues and obtain executed orders or cancels orders as appropriate
• Responsible for supplier related administrative issues
• Coordination with Operations & other Departments for information and updates
• Involvement and support in all procurement activities for facility (Issue Purchase Orders, Monthly reporting etc.)
• maintain an effective liaison with vendors, management, staff, and co-workers
• Ensure timely submission of Supplier Invoices to Accounts depts. and daily update of Invoice Handover Register
• Along with Supervisor control issues related with Accounts dept.
• Review Quotations commercially for prices, breakups, options; delivery dates and prepares comprehensive Evaluation (cost comparison) Sheet
• Analyze/compare cost and evaluates the quality and suitability of supplies, materials
• Ensure goods are delivered using the correct mode of transportation on time based on Operations and maintenance request.
• Assist in other order entry (MOVEX & Excel reports) process activities including data maintenance, metric reporting & analysis
• Identify operational improvement areas through the discovery of gaps or new opportunities, responding to changing business requirements
• Introduce new suppliers to the company and discuss with them on business terms and conditions.
• Interview and correspond with suppliers, keeps informed of new products, market conditions and trends.
• Ensure strict compliance with Weir Group’s business practices to maintain highest level of integrity and ethical behavior in executing any commercial transaction.
• Develop and manage relationships with internal customers and suppliers.
• Manage the suppliers' performance.
• Provide reports on procurement activity and commitment as & when required by Supply Chain Manager.
• Carry out any other duties as required by Supply Chain Manager
• This role description shall not exclude tasks necessary or incidental to the Employees’ position that may be assigned by the Company from time to time

Measurements:

• Key accountabilities that will most likely be on annual and mid-year review

Job Knowledge / Education and Qualifications

Education and/or Experience:

Bachelor's degree with one to two years related experience and/or training; or equivalent combination of education and experience.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Highly proficient in the use of MS Office suite of applications

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands:

The employee must occasionally lift and/or move up to 15 pounds

Work Environment:

Moderate (examples: business office with computers and printers, light traffic)

Only male candidates

E-mail: [email protected]