Administrative specialist

İşin təsviri

Summary:

Administrative specialist duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Responsibilities:

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Producing reports and presentations
• Taking action points and writing minutes
• Organize proper work place/conditions for office staff, facilitate smooth running of the offices
• Maintain and replenish inventory, check stock to determine inventory levels
• Supervising ordering of all office consumables, office supplies, furniture, etc.
• Supervise work of kitchen and cleaning staff 
• Arrange purchasing of cellular phone numbers through the appropriate cellular provider, keeping an accurate and up-to-date inventory list for all cellular phone numbers, monitoring cellular telephone call limits
• Ensure bills relating to electric, gas, water and other utilities are timely paid
• Preparation of Purchase Requisition and CRF for ordering of office consumables, office supplies, fixed office assets, etc.
• Perform administrative duties for the migration program, including receiving and screening phone calls and emails, communicating with workers about their appointments and cases
• Obtaining work and residence permits for expatriate employees
• Additional tasks as requested
• To maintain total confidentiality.

Requirements:

• University degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Experience in immigration support for expatriate employees in Azerbaijan
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

To apply please send your CV mentioning “Administration Specialist”.

Only shortlist candidates will be contacted.

Company tərəfindən digər vakansiyalar

• Maliyyə üzrə aparıcı mütəxəssis
• Partnyor satışları üzrə mütəxəssis
• İnsan Resursları üzrə Mütəxəssis
• Mühasib
• Layihə Meneceri (Hotel İnşaat Layihələri)